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Transfers

The deadline to submit an in-district transfer for the 2017–18 school year is April 17, 2017.

In-District Transfers

2017-2018 Transfers

The deadline to submit an in-district transfer for the 2017-18 school year is April 17, 2017.

All students attending the Chapel Hill-Carrboro City Schools are assigned to individual schools according to the domicile of the parent or court-ordered legal guardian. Students living within the district may be allowed to transfer to a school outside of their attendance area if they adhere to all board policies, administrative regulations and school rules, and meet one of the following conditions:
  1. Siblings of students who have been assigned to special programs (dual language, system-level, EC, LEAP) at a school outside of their assignment areas may attend the same school.
  2. Students with special medical or handicapping conditions may be reassigned to a more appropriate setting. Documentation by a licensed medical or mental health professional is required.
  3. Children of permanent school district employees may be permitted to attend a school outside of their assignment areas.
  4. Students in grades 3–12, whose families move from one school assignment area to another within the district may be permitted to remain at the original school until they exit the last grade in the school. During a redistricting year, students at the affected school level may not be permitted to remain until they exit their current school. Students in grades K–2 at the time of the relocation can remain at the original school for the remainder of the school year only. Siblings in grades K–2 are not eligible to remain at the original school once the older sibling has exited the school.
  5. Students in grades K–8 whose parents’ after-school care arrangements are dependent upon attendance at another school may be reassigned to another school.
  6. Students whose parents have expressed concern about their child's safety if they continue to attend the present school due to specific students who are threatening or severely harassing their child may be reassigned to another school. However, every effort will be made by the child’s school to address the safety issue before reviewing a transfer request.
  7. Students may be reassigned to schools where transfers would positively impact projected school or program capacities, even if they do not meet one of the previous six conditions, as determined by the Board of Education in the Designation of Over- and Under-Crowded Schools Report, and where the reassignment does not conflict with Board policies, administrative regulations, and school rules. This reason may not be cited until the Over- and Under-Crowded Schools Report has been approved on or before March 15 of the given school year.

The Transfer Review Process

The Office of Student Enrollment will consider and make a determination based on Board of Education policy 4150, the best interest of the child, the orderly and efficient administration of the public schools, the proper administration of the school to which assignment is requested, capacity of the schools and the instruction, health and safety of the pupils there enrolled.

Late requests will be considered only for newly-registered students or for extenuating circumstances. Extenuating circumstances include an unanticipated or significant change in the student’s status after the April 15 deadline or other circumstances outside of the student’s or parent/legal guardian’s control. 

Transfer requests received after the last day of school and denied by the Office of Student Enrollment will be heard by the Transfer Appeal Committee in mid-August; any Board appeals will be heard in September. Students are expected to attend their assigned schools until a decision is made.

Being unaware of the deadline does not constitute an extenuating circumstance.

Transfer Request Forms

Note: A new transfer form for CHCCS employees is located on the VINE (login required).

Over- and Under-Crowded Schools

Designation of Over- and Under-Crowded Schools Report
The Board of Education approved the Over- and Under-Crowded Schools Report March 3, 2016.

Overcrowded Schools
The following schools have been designated "Overcrowded" and are closed to accepting new transfer students for the 2016–17 school year. Students may transfer out of these schools for any reason; attendance and discipline requirements apply.
  • Glenwood Elementary
  • Smith Middle
Schools Closed to New Transfer Students 
The following schools are closed to accepting new transfer students for the 2016–17 school year. Additional schools may be closed to transfers if enrollment exceeds capacity.
  • Seawell Elementary
  • Carrboro High